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Step-by-Step Visa Guide: Types, Processes, Fees, and Requirements

autohr img By Vipul Jain
04 Nov, 2024

If you are planning a trip then this guide is for you. Learn about how to apply for a visa for any country in the world.

What is a Visa?

A visa is a document that you have to carry while traveling as it allows you to enter any foreign country for a specific duration. This travel document is attached to your passport and states some information including how long you are allowed to stay in the country. It is also used as a defensive effort that stops security risks from entering a country.

Most countries force visa requirements on foreign nationals to ensure security measures. To determine who is allowed to enter and to stop illegal immigration activities. You have to apply for a visa before your planned trip date at an embassy, consulate, or online. You can also obtain a visa at the time of arrival.

How Does Visas Looks Like?

A Visa is generally a sticker on your passport that contains your name, picture, and the number of days you are allowed to stay in a particular country. In some situations, visas are issued as separate documents such as in the form of an Electronic Visa which you have to print out.

Types of Visas and Its Purpose

There is a visa for every purpose and situation. Some of the common types of visas include:

  • Tourist Visa

These visas are short-term and are generally valid for three months. It is issued for recreational purposes and you are not allowed to work with a tourist visa. You can apply for a tourist visa as many times as you want and can travel freely till the embassy grants the visa.

  • Transit Visa

It allows you to pass through a specific country when you are traveling to a third country. Such visas are not issued at the airport so you have to apply for them before traveling. It is issued for up to 24 to 96 hours but it can also be issued for ten days to two weeks depending on the country where you will transit.

  • Medical Visa

If you want to get medical treatment in a foreign country then apply for a medical visa. Medical visas are issued for the complete duration of the medical procedure and the patient’s recovery time. You have to submit evidence from your doctor and proof of the hospital and the doctor from who you will be getting your treatment done.

  • Working Holiday Visa

It is considered a mix of tourist and work visas and is permitted for short terms. It allows an individual between the ages of 18 to 30 to visit a foreign country and also do work to support themselves financially during the trip. It is issued for a year or two and you can only apply once for this visa excluding the Australia working holiday visa.

  • Student Visa

This visa is issued for educational purposes and is valid till the duration of your educational degree program which means it can last up to two or four years or even more than that depending on the course you choose. You are not allowed to work with a student visa unless you get permission from your host country.

  • Work Visa

Anyone who wants to work in a foreign country must apply for a work visa. Its validity may change depending on the length of your work contract but it is usually issued for up to one to four years. A work visa opens a pathway to getting a permanent residence permit in most cases.

  • Family Reunification Visa

A Family Reunification Visa is issued when your spouse lives and works in a foreign country. You can become a temporary or permanent resident of the country where your spouse is working. It can also be issued for a minor child that you or your spouse have.

  • Investment Visa

If you make a significant financial investment then you can become a resident of another country using an investment visa. The investment required may vary from a startup, bonds, government fund, etc. but the results have to be the same. In some countries, you may get a visa if you purchase a real estate property.

  • Official Visa

This visa allows you to do diplomatic work being a representative of your country internationally. Some countries provide service and courtesy visas but the most commonly issued official permit visas are diplomatic visas.

  • Refuge or Asylum Visa

If you are being ill-treated or persecuted in your home country due to religious, racial, or political reasons then you can apply for a refuge or asylum visa. Each country issues its visa to give accommodation to the person who has a refugee status.

  • Digital Nomad Visa

You have to find a country that offers a digital nomad immigration program and meet the definition of a digital nomad to be eligible for a digital nomad visa. The definition varies according to different countries but it is generally someone who can work remotely for a company or any individual client.

  • Retirement Visa

Retirement Visas are issued to those who have reached their age of retirement and have a form of residence permit. Those foreigners who want to retire outside of their home country and have proof of sufficient funds to show to the authorities to support themselves can apply for a retirement visa.

  • Pilgrimage Visa

People who want to complete a religious journey in some other country are issued a pilgrimage visa. It is generally issued to a group of people instead of an individual and is valid till the time it takes to complete the pilgrimage journey.

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Visa-Free Travel

A lot of countries have visa waiver agreements which means that they permit the citizens of a few selected countries to enter without a visa for short trips. Passport holders of Western countries including the U.S., Australia, Canada, and the EU states can travel to many places without the requirement of a visa.

It is allowed for a shorter period, ranging from a few days to a few months. No matter your nationality, you must check the visa requirements before traveling.

Check the US Visa Benefits and Who Can Apply

What Are The Ways To Get A Travel Visa

You can apply for a visa by using any one of the below-mentioned ways:

  • Online which is an electronic visa/e-visa
  • At the time of entry which is visa on arrival
  • From an embassy/consulate of the country that you want to visit

Never travel to any country without checking the visa requirements and make sure that you choose a method for the visa application according to the specific country and nationality.

Applying For a Visa Application at an Embassy

In most cases, you can apply for a visa at the consulate or embassy of the country which you want to visit. For which you have to follow these visa application steps:

  • Schedule an appointment
  • Gather the visa documents
  • Pay the visa processing fee at the visa application office
  • If applicable attend a Visa Interview

The Embassy will review your application and will decide if you should be granted a visa or not. The processing time of a visa may take up to several days to several months depending on the visa type. You can collect your visa from the designated visa application center after receiving the approval notification.

Online Visa Application Process

Visa application process

One can apply for an electronic visa online. These visas are not printed on your passport instead they are issued as a printable document. There will be an official website for a country that issues electronic visas where you can:

  • Fill out the online visa application form
  • Attach digital copies of the documents
  • Handle the visa fees

Ensure that the website you are applying from is the official website because you may have to submit some personal information and pay fees during the application process. It can take a few minutes to several days to get a decision on the visa application.

Applying For a Visa On Arrival

You can apply for a visa on arrival at the airport or at any other point of entry in the country you are traveling to which is known as a visa on arrival (VOA). In VOA there will be visa counters at the point of entry where you can apply, handle the fees, and patiently wait for a decision before you can pass through. It may take a few minutes to a few hours depending on the country for the decision to be made.

What Are Some Common Reasons For Visa Denial

These are some Common Reasons for Visa Rejection. Avoid making these mistakes to get a positive response promptly.

  • In most countries, you will have to submit a valid passport that has a validity of at least three or six months period. The period will begin depending on your travel destination whether when you enter or depart the country.
  • Blank pages are required to stamp your passport and visa. There is a minimum number of blank pages that is required which will differ from one country to another. Usually, it is two to four pages.
  • While visiting several countries in Africa, you will be asked to get an international vaccination certificate or else you will not be granted a visa.
  • Only a few countries such as the US and Canada will permit a visa waiver for your criminal record however it is impossible to get a visa with a criminal record.
  • All the government has the power to ban your travel and declare you a ‘person non grata’ because of which diplomats and non-diplomats will not be permitted to enter a specific country.
  • In many countries, all visitors must have travel health insurance coverage to enter the country.

Duration and Validity of a Visa

Every visa has a different validity and duration period such as:

  • Short-Stay

Short-stay visas can be issued for a few days to several months. It is usually issued by tourists, and business people for short-term purposes like visiting their family or seeking medical attention, etc.

  • Long-Stay

A long-stay visa is issued for months or years depending on the situation. At times residence permits are also known as long-stay visas.

  • Single-Entry

As its name indicates, the single-entry visa permits the visitor to enter a specific country or area only one time. Once you leave the country you will not be allowed to return even if you have remaining days left.

  • Multiple-Entry

With a multiple-entry visa, you are allowed to enter a country or an area multiple times till the validity of your visa.

Difference Between a Visa and Residence Permit

The notable difference between a visa and a residence permit is that you need a residence permit to settle in a foreign country for a longer period on the other hand you need a visa to travel and enter a foreign country for a short period and any specific purpose such as tourism, business, studies, etc.

Sometimes, you may get a visa first which can be converted into a residence permit after entering the destination country, and other times you may get a residence permit directly when you apply for a long-stay visa.

What Does Electronic Travel Authorizations Mean?

ETA or Electronic Travel Authorizations is an entry requirement for nationals who do not require a visa for a specific country. It is valid for a longer period and can be acquired online easily by paying a small fee. Here are some examples of electronic Travel Authorizations.

  • eTA (Canada): The Canadian eTA is approved in just a few minutes and is valid for up to five years. It allows you to stay for six months per trip and costs around 7 CAD. 
  • ETA (Australia): The Australian ETA is issued for one year with which you can visit Australia multiple times as long as it is valid. It is approved within a few minutes and costs AUC 20.
  • ESTA (United States): The American ESTA permits multiple entries to the US with a maximum of three months per trip. It is approved within a few minutes and costs 14 USD.
  • ETIAS (European Union): The European Union will cost €17 with a validity of three years. It will become mandatory from May 2025 and will permit multiple trips of up to three months till its validity.

The ETA’s are not actual visas, Their purpose is to keep track of who all are entering and leaving a country as a result there are fewer chances of the application getting rejected.

Joint Visa Schemes

Countries that are part of a regional organization can issue a common visa for all the members of the organization states. Some of the most common visas are:

  • The Schengen Visa: It is a shared entry permit that will allow you to enter any country that belongs to the Schengen Area.
  • The Central American Single Visa: Citizens of Guatemala, El Salvador, Honduras, and Nicaragua can travel without a visa between member states and can also visit these member countries with one visa. It is a joint visa agreement between these countries.
  • Gulf-Cooperation Council (GCC): The GCC is an agreement between some of the Middle Eastern countries including the UAE, Oman, Qatar, Saudi Arabia, Kuwait, and Bahrain. Citizens from these countries can travel visa-free within their borders. But visa-free travel is not always permitted due to political strain.
  • The Pacific Alliance: It allows citizens of Chile, Colombia, Mexico, and Peru to travel visa-free and also travel in member states with one visa.
  • The KAZA Univisa: This agreement allows you to travel for thirty days between Zambia and Zimbabwe.
  • The CARICOM Visa: It allows visa-free travel among their citizens and includes 15 Caribbean countries. For their nationals, it issues a joint CARICOM passport which can be used for both domestic and international travel.
  • Economic Community Of West African States: The ECOWAS includes fifteen member states in West Africa whose citizens can travel between the countries freely.
  • Mercosur Agreement: The Mercosur Agreement comprises four member states (Argentina, Brazil, Paraguay, and Uruguay)in addition to several other associate countries. It allows its citizens to travel visa-free but each country has its visa policy for international visitors.
  • The British-Irish Visa Scheme(BIVS Visa): It is a scheme between the UK and Ireland that allows foreign nationals to travel with one visa in these two countries.

What is an Exit Visa?

An exit visa is a travel permit that gives the authority to leave a specific country but nowadays exit visas are considered very outdated as people think it violates human rights so many countries do not impose an exit visa.

This is a list of countries that require an exit visa in some form:

  • Iraq
  • Oman
  • Russia
  • Kuwait
  • Belarus
  • Lebanon
  • Singapore
  • North Korea
  • Saudi Arabia
  • United Arab Emirates
  • The People’s Republic of China

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