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By Vipul Jain
When you apply for a UK visa, one of the main pieces of information you will encounter is the GWF number. The GWF number is a unique reference number given to you when you apply for a visa to the UK.
It plays a crucial role throughout the visa application process. Still, many applicants are unaware of what a GWF number is and how to use it. A GWF number is not like a passport number or other personal identifier. In this blog, we will discuss what a GWF number is, and why it is important. Also, where can you find this identifier, and how to resolve any issues related to it?
GWF number stands for Global Web Form Number which is a unique 9-digit reference number. The UK Visas and Immigration (UKV) system automatically generates it. It is generated when you start your visa application online.
The GWF number is important for tracking and managing your visa application. Every applicant gets a GWF number that acts as a key identifier throughout the process. This unique identifier is requisite starting from the submission till receiving a decision. It comes usually in "GWFOXXXXX" format.
Now that we know what a GWF number is, let's proceed further and learn about the importance of a GWF number.
Applying for a UK visa for travel, work, or anything else includes multiple steps and documents. One main part of the UK visa application process is the GWF number. This identifier is more than just a random set of numbers. It is like a key to track the progress of your application and to make sure that everything goes smoothly. For example, suppose you order some clothes online. To check when will it arrive you will use a tracking number. Similarly, using a GWF number you can track the status of your visa application.
Here is why a GWF number is so important:
You can track the status of your visa application online with the GWF number. To check the progress, you need to enter this number on the UKVI's official visa tracking portal. You can track the progress of your visa application at every stage using the GWF number.
If you need to connect with UKVI for any reason be it to inquire about your visa application or to solve any issue, the GWF number is requisite. This number helps the staff of UKVI to locate your application in the database easily.
Whenever you want to schedule an appointment, you will need a GWF number. You need it to book a biometric appointment and also any other appointment. Like, a visa interview. It is an important part of the booking process. It makes sure that your appointment is linked correctly to your UK visa application.
If there are any issues related to your application like wrong information or delays. The GWF number will be used as a reference to discuss these issues. Without a GWF number, resolving any issue can be more challenging.
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The GWF number will be provided to you at the start of the visa application process. Here is where you can find your GWF number:
After you have filled out your visa application online and submitted the details required. The UKVI will send you a confirmation mail. This email will include your GWF number in the subject line or the body of the message.
If you log in to the visa application portal, your GWF number will be shown on the application dashboard. It is typically visible next to your application details.
If you take a printout or download your visa application summary it can be good for your records. You will be able to see the GWF number mentioned in this document.
If you schedule an appointment for submitting biometric data or any other process. The notice of confirmation will contain your GWF number.
It is essential to keep the GWF number safe and handy all through the visa application process. It is because you will need this identifier quite a few times.
Tracking UK visa applications with a GWF number has now become an easy task in not 1 but 4 different ways:
You can expect a reply within five days. This does not include weekends and UK holidays.
You can contact the UKVI through telephone from Monday to Friday at +44(0)300 790 6268
For extra assistance, contact the TLS contact support
If you have any queries, contact VFS Global customer service
Despite its importance, some people may face some issues with the GWF number. These are some common problems and solutions:
Losing the GWF number can be upsetting but it is recoverable. You can check your email inbox and spam folder for the confirmation message from UKVI. If you cannot find it there then log back into your UK visa application account. The GWF number will be shown in the dashboard of your account. If you still can't find it, you may contact the UKVI for further support.
When you enter your GWF number in the tracking portal the system doesn't recognize it. You must double-check the number for any mistakes. The GWF number is a mix of letters and numbers so make sure that you enter the right number. Enter it exactly the way it has been provided to you. Even a silly mistake is confusing like similar-looking characters. Such as the letter "O" is sometimes mistaken with the number "0".
There is a chance that the system might not recognize your GWF number sometimes even if it's correct. It could be because of a delay in the system updating. Especially if you have submitted your application recently. Try to wait for a few hours and then re-enter the number. If the issue still persists contact the UKVI for assistance.
If you have started more than one application or had to resubmit your application for any specific reason. In such a case, you might have more than one GWF number. Make sure to use the correct number linked with your current active application. Using an outdated or inactive GWF number can create confusion and errors while tracking your application status.
If you have lost or misplaced your GWF number. Don't panic, here are some steps to recover your GWF number:
You must have received a confirmation email from the UK visa and immigration office. The mail must have been sent to you at the start of the application. This email will contain your GWF number. Review and check your inbox and spam folders properly.
Contact the VAC if you have applied through a visa application center. They may have a record of your application and could provide you with your GWF number.
This might take some time but you can connect with the UK Home Office. To speed up the process, keep your passport number, full name, date of birth, and, application date ready in advance.
If you are still not able to find your GWF number then you might hire an immigration lawyer or consultant. Such professionals have experience in dealing with these situations and can assist.
To use your GWF number effectively and to enjoy a smooth application process. Consider the below-mentioned tips:
As soon as you get the GWF number make sure to record it in a few places. This may include saving it in a secured digital document, writing it in a safe place, or taking a screenshot of the confirmation mail. Keeping a backup will help you avoid losing access to this vital information.
Do not wait till the last minute to check the status of your application. Frequently log in to the UKVI tracking portal with the help of your GWF number. This will help you to keep track of and stay updated about the progress of your application. This step can help you in finding any issues early and you can fix them at the same time.
If you want to contact the UKVI for any reason then always add your GWF number in your communication. It will help the UKVI staff to get access to your application details quickly and provide support according to that.
You will get a letter or email confirming that a decision has been taken on your application. This will also provide you with instructions about the next steps. Please check the junk or spam folder if you have not received the mail.
It is possible to track the UK visa application without a GWF number. However, it may become very challenging to do the same. You can use various methods to track the visa application status without a GWF number. It includes using your passport number, date of birth, and reference number from the application form. You can also contact the visa application center or contact UK Visas and Immigration.
GWF number is an important part of the UK visa application process. This unique identifier helps you throughout the visa application process. Once you learn about the GWF number, its use, and its importance, you can make the process easier. Applicants can easily track their application using the GWF number on several websites. Knowing about the importance of the GWF number is vital. It helps you enjoy a smooth application process and provides clarity and peace of mind.
GWF stands for Global Web form. It is a unique reference number given to every applicant when filling out the application for a UK visa.
You can find the GWF number in the confirmation mail sent by the UKVI when you start the application. It is also mentioned on the application summary and the visa application portal's dashboard. Also, on any appointment confirmation notices.
If you have lost your GWF number, check your email for the confirmation mail from UKVI. Or else, log in to the UK visa application portal to retrieve it. You can also contact the visa application centre for support.
No, you cannot use the GWF number for multiple visa applications. Every visa applicant gets a different GWF number.
